Oregon move-in condition report

Short answer

An Oregon move-in condition report documents the state of the unit at the start of the tenancy. It helps support deposit deductions at move-out, defends against unfounded damage claims, and creates a shared baseline between landlord and tenant. Oregon does not universally require it by statute for all tenancies, but it is widely considered essential documentation.

When this comes up

This question comes up at move-in, at move-out when deductions are disputed, and in deposit-return cases or small-claims court. A condition report can be the difference between winning and losing a deposit dispute.

Oregon rule or source to check

ORS 90.300 governs security deposits and the written accounting requirement. While Oregon does not require a move-in condition report for all tenancies by statute, the written accounting at move-out must itemize deductions and describe the damages. A move-in condition report is the primary evidence that supports those itemized deductions and distinguishes pre-existing issues from tenant-caused damage.

Practical workflow

1. Practical workflow. 1) Schedule the walk-through with the tenant before or at move-in. 2) Use a room-by-room checklist covering walls, floors, windows, appliances, fixtures, plumbing, and any existing damage. 3) Take dated photos or video of each room. 4) Have both parties sign and date the report. 5) Give the tenant a copy. 6) Store the original with photos in the tenant file. 7) At move-out, use the same checklist to compare conditions.
2. Common mistakes. Skipping the report because the unit looks fine; failing to get the tenant's signature; taking blurry or undated photos; not giving the tenant a copy; losing the report before move-out; and comparing move-out conditions to a report that was never actually completed at move-in.
3. Related forms or workflows. Many Oregon landlords use a standardized condition report form from a trade association or property management system. The Oregon Security Deposit Assistant can help review deduction categories and the written accounting requirement. Propsistant helps identify workflow needs - it does not supply official legal forms.

Common mistakes

Related forms or workflows

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Propsistant provides educational information and workflow guidance. It is not a law firm and does not provide legal advice.

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