How do you write an Oregon security deposit itemized accounting?

Short answer

An Oregon itemized accounting under ORS 90.300 should list each amount withheld with a short description and the dollar amount, total the deductions, show the remaining refund, and be delivered with any refund check within 31 days after possession ends.

When this comes up

Every move-out where any deduction is taken from the deposit.

Oregon rule or source to check

ORS 90.300 sets the itemization standard and 31-day deadline. ORS 90.155 covers delivery methods.

Practical workflow

1. 1. Start with the deposit balance. Begin the form with the original deposit amount and any interest if applicable.
2. 2. List each deduction. Use line items with description, dollar amount, and a short reason. Attach invoices where possible.
3. 3. Total and net. Sum the deductions, subtract from the deposit, and clearly show the refund or balance owed.
4. 4. Sign and date. Sign the accounting and include the property address and tenant name.
5. 5. Send within 31 days. Mail or deliver to the tenant's forwarding address with the refund check (if any) using a method that produces proof of delivery.

Common mistakes

Lumping charges into a single 'cleaning and repairs' line, omitting supporting invoices, and missing the 31-day window.

Related forms or workflows

An itemized accounting form (template), contractor invoices, move-out inspection report, mailing receipt.

Related questions

• Oregon's 31-day security deposit rule
• Oregon landlord deductions from a deposit
• Normal wear and tear in an Oregon rental
• Can an Oregon landlord keep the deposit?
• Oregon tenant move-out damages

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Related Oregon resources

• Oregon Landlord-Tenant Resource Center
• Oregon security deposit return rules
• Oregon Landlord-Tenant Law Hub